Download OAAS Policies and Procedures Documents - pdfs (except logos)


OAAS Policies and Procedures - August 2021

Strategic Plan Brochure

Board Governance Guidebook

Running Effective Meetings Guidebook

Staff Succession Plan

OAAS Staff Succession Plan - Convention Administrator Appendix B 2020

OAAS Staff Succession Plan - Manager Appendix A  2020

Codes of Conduct

OAAS Judges and Instructors Code of Conduct F14.2 Sept 2018

OAAS Code of Conduct F14.1 2021


Branding Corporate Visual Identity Guideline Appendix C 2021 

Logos to Download

Below is the Index from the OAAS Policies and Procedures. As the Board reviews and updates, the Policies and documents the links to them will be attached below.

  Document or Policy Type & Title  
  OAAS Terms of Reference  
  Board of Directors  
  Executive Committee  
  Finance Committee  
  Governance Committee  
  Human Resources Committee  
  Programs Committee  
  Judging Committee  
  Youth Program Committee  
  Nomination Committee   
1 OAAS Ends Policies  
1.1 Vision, Mission, Objectives, and Goals  
1.2 Strategic Directions  
2 OAAS Board Operations Policies & Procedures  
2.1 Board Role  
2.2 Governing Style  
2.3 Governance Commitment  
2.4 Privacy and Security  
2.5 President’s Role  
2.6 Vice-Presidents  
2.7 Provincial Director Role  
2.8 Board Members’ Code of Conduct - Procedures for dealing with violations  
2.9 Board Meetings  
2.1 Board Committee Principles and Structure  
2.11 Convention Program  
2.12 Code of Conduct and Confidentiality  
2.13 Conflict of Interest  
2.14 Disposition of Complaints and Disputes Involving Directors
2.15 Volunteers for Committees  
2.16 Nominating Committee Policy  
2.17 Rules of Order  
3 OAAS Board/ Staff Limitations Policies & Procedures
3.1 Global Executive Constraint  
3.2 Financial Condition and Activities  
3.3 Financial Planning/Budgeting  
3.4 Asset Protection  
3.5 Communication and Counsel to the Board  
3.6 Emergency Manager & Convention Administrator Succession
4 OAAS Board/ Staff Linkages Policies & Procedures
4.1 Unity of Control  
4.2 Accountability of the Manager & Convention Administrator
4.3 Delegation to the Staff  
4.4 Manager or Convention Administrator Replacement  
5 OAAS Other Policies & Procedures  
5.1 Records Retention and Destruction  
5.2 Risk Assessment and Mitigation  
5.3 Harassment  
5.4 Providing Goods and Services to People with Disabilities
6 OAAS Financial Policies & Procedures  
6.1 Financial Management Board & District Operations  
6.2 Plowing Match  
7 OAAS Volunteers and Youth Policies & Procedures
7.1 Youth policy  
7.2 Police Checks  
7.3 Transportation of Youth  
7.4 Abuse  
7.5 Chaperones  
7.6 Position of Trust  
7.7 Activities Involving Youth  
7.8 Code of Conduct Youth  
8 OAAS Online/Email/Website Policies & Procedures
8.1 OAAS Website, Social-Media, Email  
8.2 Usage of the OAAS Trademark, Logo, Watermark  
9 OAAS Judging Program Policies & Procedures  
9.1 Code of Conduct  
9.2 OAAS Requirement for Certified and Apprentice Judges
9.3 OAAS Requirement for Certified and Apprentice Instructors
10 OAAS Crisis Management Information  
10.1 OAAS Crisis Management Information  
11 OAAS Procedures  
11.1 Resolutions & Procedure  
11.2 OAAS General Administration Processes and Procedures
11.3 Board meeting Rules of Order  
11.4 Crisis Management Procedure  
12 OAAS Processes   
12.1 Resolutions Process Flowchart  
13 OAAS Convention Committees  
13.1 Auction Committee  
13.2 Competitions Committee  
13.3 Registration Committee  
13.4 Ambassador Program Committee  
13.5 Seminar & Speaker Committee  
14 OAAS Forms  
F14.1 OAAS Code of Conduct   
F14.2 OAAS Judge’s and Instructor’s Code of Conduct  
F14.3 Committee Support Positions Form  
F14.5 Provincial Director Travel Claim Ag Societies Form  
F14.6 District Director Travel Claim Form for Attending Fairs
F14.7 OAAS mileage Provincial Director Form  
F14.8 Membership (Affiliation) Fee Form  
F14.9 Youth Code of Conduct   
F14.10 Chaperones Code of Conduct  
F14.11 OAAS Apprentice Judge Form  
F14.12 OAAS Apprentice Instructor Form  
F14.13 Out of District Judging School Record  
F14.14 OAAS Certified Judges Fair Assignments  
F14.15 OAAS Certified Instructor’s Judging School Record   
F14.16 OAAS District Event Registration Form  
15 OAAS Appendices  
A Staff Succession Plan – Manager  
B Staff Succession Plan – Convention Administrator
C Branding Corporate Visual Identity Guideline  
D Roles and Responsibilities of a Provincial Director updated 2021  
E Roles and Responsibilities of a District Director updated Oct 2021  
F What Makes a Successful (Great) Board Member  
G Judging Program Categories   
H Provincial Position three-year terms schedule 2017 - 2030